Record Keeping Compliance for Reporting Entities
The records you keep are the proof your compliance program actually worked. We build the record keeping that satisfies every FINTRAC retention rule and lets you produce any record the moment it is asked for.
The Records Behind Every Compliance Program
Record keeping is the quiet third pillar of your obligations, alongside identifying customers and reporting transactions. Every check you run and report you file has to be documented and retained. When FINTRAC examines you, those records are the evidence, and a program with weak records looks like no program at all.
Kept Long Enough, Found Fast Enough
Two things matter with records: keeping them long enough, and finding them quickly. Canadian rules require most records to be retained for at least five years, and produced within a short window when requested. We build retention and retrieval that meets both, so records are never destroyed too early and never impossible to locate when an examiner is waiting.
Record Identification
We map exactly which records your business is required to create and keep.
Retention Schedule
We set retention periods so records are kept for the full required term.
Fast Retrieval
We organise records so any one can be produced quickly when FINTRAC asks.
Secure Storage
We keep records stored securely and intact for the whole retention period.
Ready to Simplify Your Compliance?
Businesses We Support With Records
We build record keeping compliance for money services businesses, payment service providers, cryptocurrency platforms, currency exchanges, real estate firms, and the many other reporting entities meeting FINTRAC retention obligations under the PCMLTFA.
We support banks with program design, oversight, & regulatory examination readiness.
We help credit unions meet obligations proportionate to their membership and scale.
We handle registration, renewals, reporting, & controls FINTRAC expects from you.
We cover Bank of Canada registration alongside your anti money laundering obligations.
We establish what your wallet activity triggers, then build only what applies.
We build compliance around what your product does, before volumes and questions arrive.
We register virtual currency dealers and build the reporting their activity demands.
We support financial institutions across registration, program build, and reporting duties.
Why Businesses Choose Our Approach
Nothing Discarded
We make sure required records are kept for the full term, so nothing is destroyed before the retention period ends.
Instantly Producible
We organise records for fast retrieval, so you can produce any of them within the window FINTRAC allows.
Examination Ready
We keep records complete and accessible, so an examination finds evidence of compliance rather than gaps.
Serving Businesses Across Canada
We deliver record keeping compliance right across the whole of Canada, from Toronto and Montreal to Vancouver and Calgary, and for foreign reporting entities carrying Canadian obligations wherever they operate.
Let's Talk About Your Compliance Needs
Schedule a Free Consultation
Whether you’re starting a new MSB or need ongoing AML support, our team responds within one business day.
Record Keeping Questions
Clear answers to the questions Canadian businesses ask most about keeping and retaining compliance records under the PCMLTFA and FINTRAC rules.
What records must we keep?
Identification records, transaction records, the reports you file, and your compliance program documents, all retained as evidence of meeting your obligations.
How long must records be kept?
Most records must be retained for at least five years, though the exact period can depend on the type of record involved.
How quickly must we produce records?
Records must be retrievable and provided to FINTRAC within a short set period when requested, so fast retrieval matters.
Can records be kept electronically?
Yes. Records may be kept electronically provided they remain complete, secure, and readily producible in a readable format on request.
Why do examiners focus on records?
Because records are easy to check and quickly reveal whether a program is real, making record keeping a common examination finding.